WANTED: Marketing & Tender Coordinator for Bertling Hamburg

Hamburg, Germany

Posted on 19.06.2024

Flexible work models

Full time


Our dynamic, international organization is currently seeking a dynamic Marketing and Tender Coordinator to join our team for an exciting opportunity in Hamburg.

The successful applicant will be involved with:


  • Tender coordination tasks ranging from assisting in reviewing the initial request to tracking and help managing the tender process to submitting the final bids
  • Help overhauling the corporate tendering library from updating/enhancing templates, developing new templates, building up a tender FAQ to share knowledge and many more
  • Coordinate the tender process within the tender team, help setting deadlines + follow up on them and on the assigned responsibilities
  • Help keeping existing registrations with clients’ procurements platforms up to date + actively manage new registrations + keep an overview of these registrations and related information
  • Communicate internally, prepare for and attend internal kick-off calls and kick-off meetings for each bid and help assigning resources and tasks
  • Help improving internal tender communication processes, e.g. on bids we are working on, key target projects, bid status updates + the award announcements
  • Help collecting feedback from purchasers when tenders are unsuccessful
  • Strive for continuous improvement of the overall tender process
  • Attend weekly sales call with top management + global sales team
  • Keep central tender overview platform up to date + develop it further


  • Assist in developing, maintaining and administrating tender templates and corporate data in line with other marketing material
  • Report to Director of Tendering & Marketing and assisting in the daily work
  • Help in maintaining existing marketing material (e.g. presentations) and help developing new ones
  • Review and format bid drafts on the corporate proposal template in order to comply with Bertling’s CI/CD guidelines and client requirements
  • Support with internal and external communication measures incl. CMS and team channel management
  • Support with internal and external event preparations (partly on site)
  • Communicate with employees on the available marketing material, corporate information and tender process and help to improve the global process based on the information and procedures available on the intranet + raise the awareness for new systems we are implementing, e.g. Bertling Tender Portal

The successful applicant will have/be:

  • Higher education and university degree
  • Excellent English communication skills both written and verbal; additional language skills advantageous
  • Proficient in Word, Excel, Outlook and PowerPoint + agile Project Management techniques
  • Tech-savvy in updating in-house tools, like our new CRM
  • Positive, can-do attitude, with the ability to work under pressure to tight deadlines
  • Prior experience with providing administrative support, ideally in a sales or commercial environment
  • Excellent organizational skills
  • Eye for detail
  • Self-starter able to work independently on own projects and in teams
  • Flexible and adaptable
  • Excellent communication skills (virtual, by phone, by email) etc.

Are you up for the challenge? Send your CV/Resume to providing details of your experience and why you should be considered for this position.

Apply now 

Working with us

Permanent employment contracts and many opportunities to grow and develop a career

Attractive and competitive salary based on regular
performance reviews

Opportunity to make an impact and contribute to our
responsible logistics solutions

Join our global and multinational team with the option
to gain experience abroad

Flexible work models depending on role and geography
and modern work infrastructure and devices

A modern office environment in a central location
with good transport links

A pleasant and collegial work environment with room for
ideas, feedback and innovation

Staff health initiatives and company-wide training programs
for employee wellbeing


Our global team keeps growing and we are always looking for new talents, industry experts, and innovators who help us deliver market-leading logistics solutions now and in the future. You would like to get on board? Please reach out to us.

Get in touch